Office Assistant

Responsibilities:

• Computer Operation:

  • Operate and maintain office computers and peripherals.
  • Install and update software as needed.
  • Troubleshoot computer and network issues.

• Data Entry:

  • Accurately enter and manage data in various computer applications and databases.
  • Verify data integrity and make necessary corrections.
  • Ensure data security and confidentiality.

• Document Handling:

  • Create and format documents, spreadsheets, and presentations.
  • Scan and photocopy documents as required.
  • Organize and maintain electronic and physical files.

• Communication:

  • Answer and direct phone calls, emails, and inquiries in a professional manner.
  • Assist in drafting and proofreading correspondence.
  • Schedule appointments and meetings, and maintain calendars.

• Office Supplies and Equipment:

  • Monitor and replenish office supplies as needed.
  • Coordinate equipment maintenance and repairs.
  • Assist with procurement of office equipment and supplies.

• Administrative Support:

  • Support office staff with general administrative tasks.
  • Assist in organizing and coordinating events and meetings.
  • Perform other duties as assigned.

Qualifications:

• High school diploma or equivalent; additional education or certification in computer operation or office administration is a plus.
• Proven experience as an office assistant or computer operator.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software applications.
• Strong computer skills and familiarity with computer hardware and software troubleshooting.
• Excellent organizational and time-management skills.
• Strong attention to detail and accuracy.
• Strong written and verbal communication skills.
• Ability to work independently and as part of a team.
• Strong problem-solving abilities.
• Knowledge of office equipment and basic maintenance.