Receptionist

Responsibilities:

1. Front Desk Management:

   • Greet and welcome visitors in a professional and courteous manner.
   • Answer, screen, and direct incoming calls to the appropriate personnel.
   • Manage and maintain the reception area, ensuring it is tidy and presentable.

2. Administrative Support:

   • Provide secretarial and administrative support to executives and other team members.
   • Schedule and coordinate meetings, appointments, and travel arrangements.
   • Prepare and distribute correspondence, reports, and other documents.

3. Communication:

   • Act as a liaison between internal staff and external parties.
   • Handle email and phone inquiries, providing information or directing inquiries to the appropriate person.

4. Office Organization:

   • Maintain and organize office files, records, and documents.
   • Order and maintain office supplies, ensuring adequate stock levels.

5. Calendar Management:

   • Manage executive calendars, scheduling and coordinating appointments and meetings.

6. Confidentiality:

   • Handle sensitive information with the utmost confidentiality and discretion.

Qualifications:

1. Education and Experience:

   • High school diploma or equivalent; additional education in office administration or related field is a plus.
   • Proven experience as a receptionist or secretary is preferred.

2. Skills:

   • Excellent verbal and written communication skills.
   • Strong organizational and multitasking abilities.
   • Proficient in Microsoft Office Suite (Word, Excel, Outlook).
   • Ability to handle stressful situations with composure and professionalism.

3. Interpersonal Skills:

   • Friendly and approachable demeanor.
   • Ability to work well in a team and independently.

4. Technology Skills:

   • Familiarity with office equipment (e.g., printers, fax machines).
   • Basic knowledge of phone systems and other office technologies.

5. Professionalism:

   • • Maintain a professional appearance and conduct.